An Event Management Company or An Event Supplier, That Is the Question

Introduction

If you are planning a celebration or an event, you might be asking yourself whether to hire a professional event management company or an event supplier. We know this is a difficult decision to make. After all, events can be quite expensive, and you don’t want to commit the wrong resources for it!

Today, we will try to help you make the best decision for your event. By the end of this article, you should have a better understanding of both Event Management Companies and Event Suppliers, as well as what are the advantages and drawbacks of each choice. We’ll also provide some tips on how to pick the right one and take advantage of their services. So, let’s get started!

What Is an Event Supplier?

Let's start by looking at what an event supplier is, and why it might be the right solution for you. An event supplier is just that—a vendor that supplies goods and services, such as catering, decorations, entertainment, location services and more.

The benefit of dealing directly with event suppliers is cutting short the communication only fit they are professional and responsive suppliers, also you will save some money but take a higher risk, also event suppliers might be a good option if your company won’t accept the item of management fees like you hire the core product supplier without an extra fee for the event management agency, 

Plus, there's usually less long-term commitment with an event supplier compared to an event management company. And if you're looking for a fast turnaround or help with just one specific part of your event planning needs, they may be able to help without having to hire any full-time staff or sign any long-term contracts.

What Is an Event Management Company?

If you're asking yourself "Should I go with an event management company or an event supplier?", then it's important to understand the key differences between the two. Firstly, let's focus on event management companies.

An event management company is a big-picture service provider that typically handles all aspects of an event—including its planning, organization, and execution phases. They'll take care of it from start to finish—meaning they'll be involved in everything from developing the concept and theme for your event down to the tiniest of details, like setting up décor and lighting.

In addition to helping you develop a cohesive strategy, they'll be in charge of creating a roadmap for success on the day of—including managing suppliers and vendors, supervising personnel (like waiters or registration staff), administering entertainment if necessary, and even organizing after-party activities. In other words, they're like a one-stop shop for all your event needs!

The benefit of working with event management is that you don't have to coordinate all the different pieces yourself. It's a simple solution if you need access to a range of different vendors—all in one place—for your event. You'll also get their experience and expertise on what works best in their particular area of expertise.

Comparing Services Offered by Event Management Companies and Suppliers

Deciding between hiring an event management company or an event supplier can be tough. But to help you make a more informed decision, let’s look at the services each one offers.

Event Management Companies

When you hire an event management company, you get a lot more than just the materials and services needed to pull off your event. For starters, they provide expertise in planning and executing the event. This includes everything from budgeting and timeline management to managing vendors and logistics. They also handle other important tasks such as project scheduling and risk assessment.

Event Suppliers

Event suppliers primarily provide products, equipment, and services for events such as furniture rentals, catering services, audio-visual services, photography and video production, bathrooms, security personnel staffing etc. They don’t necessarily have the expertise of an event manager but will provide all the necessary supplies for your event with quality assurance of the product & service delivered according to your expectations & within the time frames specified.

Event suppliers will give you access to a variety of options within each category that you can choose from — allowing greater flexibility in terms of pricing and quality standards. Plus, they keep up with industry trends so they can provide fresh ideas on how to plan your event efficiently while staying within your budget. You must be a client who has been working before in event management companies to be able to deal with those suppliers!

Pros and cones

Pros of Working with an Event Supplier

Cost-friendly

Fast access to what you want to see now

They wish to be organizers, so they run after you. 

Pros of Working with an Event Management Company

Increased Efficiency

Working with an event management company can save you a lot of time, as they'll be able to quickly make sense of all the details involved in planning your event. By delegating key tasks to the right people and freeing up the rest of the team's time, you'll be able to concentrate on expanding your business and reaching out to potential attendees.

Professionalism

A good event management company will have staff that are experts in their field, which means they have the necessary experience and know-how to ensure a successful event. The team should be organized and professional, take care of all necessary arrangements and be able to anticipate any challenges that may arise along the way.

Free services

Using an event management company can help you save money in the long run by avoiding unnecessary expenses due to their knowledge of managing budgets efficiently and effectively. A great example of this is negotiation for better prices for your venue, supplies and food services – something that can easily slip under the radar with other options.

Accept your payment terms.

Event management companies, good ones get paid after delivering services and don’t negotiate much about this point, they know your policies and can adhere to this

In conclusion, if you want your event planning process to run smoothly, it might be worth considering going with an experienced event management company – who knows what other benefits you can reap!

Cones of Working with an Event Supplier

1.       High risk if the supplier has an emergency situation before ur event 

2.      They don’t deal with corporate clients’ methodology.

3.      They are nagging for payments.

Cones of Working with an Event Management Company

1.       Higher prices

2.      PO must be issued first before giving you more time after the proposal

3.      They lead the experience on the ground. that’s cone only in case you want to do this by yourself, they will not allow you to secure their reputation if anything goes wrong with you.

4.     They have to be booked in advance a few weeks before the event

Selecting the Right Option for Your Needs

So, you want to plan an event and you are wondering, should I hire an event management company or should I buy from an event supplier? It really depends on your needs and what kind of service you require. Here is a brief description of the two so that you can make the right decision for your event:

Event Management Company

An event management company offers end-to-end services which cover every aspect of planning and executing your chosen events. They usually have their own range of venues, as well as specific contacts in all areas such as catering and decorations. A benefit of using an event management company is that they have experience with the different stages of the planning process, so you can ensure that your plans are efficiently executed.

Event Supplier

Hiring an event supplier gives you more control over the entire process, but it requires more research and effort on your part. The main benefit is that you will be able to customize the look and feel of your chosen events to suit your needs, as well as be able to negotiate better prices with vendors since you are dealing directly with them. You will also be able to select from a wider range of venues, catering services and decorations than if you hired an event management company.

Conclusion

In conclusion, the decision of whether to partner with an event management company or an event supplier depends on the type of event, budget, and desired outcome. Event suppliers generally provide a lower cost and a wider range of options for the same item than an event management company. However, event management companies provide a more personalized experience, often have a better understanding of the local market, and have a demonstrated track record, which can be extremely valuable in delivering a successful event. Ultimately, it is up to you to decide what is right for you and your event.